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Barony of Southron Gaard April Council Minutes 6 April 1999 Present: Bns Eleonora, Bn Sigurd, Ms Cristia, THL Tycho, THL Ethelind, THL Lughaid, L Iulianna, L Richard, THL Vitale, L Edward, L Jarnulfr, L Ayeshah, L Adele. Apologies: none Previous Minutes: 2 March 1999 Business arising: Signage quotes: A frame with white board is $70. We have a lot of signs that are not being used (putting the small neon signs in the feast box might promote use of these). We could probably make a plywood sigh cheaper. Will reconsider when current signs start getting used. Business cards: Adele is to bring a suggested design to the next meeting - should include SCA, web address, P.O. Box, and a descriptive line, and include a medieval graphic. Officers Reports Baron and Baroness: Discussed the TV1 and TV3 requests for news items on us. TV1 (Holmes Show) will be at First Feast. Asked to hold court in Wellington, following this up with caution, looking at precedent. Any recommendations or comments re court please give these directly to the B&B. Finished first part of the eric, looking at making the tabards now. Held three courts at Anniversary and gave out the last of the AoA's. Investing the A&S Champion at First Feast. Seneschal: (Cristia) Lots of correspondence with stewards this month, watch for events coming up. Talking with B&B and stewards and organising the TV1 demo at First Feast. Received quarterly reports from the Marshal and A&S. Awaiting RF seneschal's report before sending quarterly report to Kingdom. Almost completed the stewards pack. Busy with stewards, events, and newcomers activities. Please note, we had a problem at Anniversary where the steward made arrangements that were countermanded by someone else, and this resulted in 10 people losing their tickets for the feast. Please do not contradict the arrangements that a steward has made - if you have any questions about them, contact the steward your self for clarification. Marshal: (Tycho) Quarterly report out to Kingdom. Sorting out loaner armour for new fighters. Gave a job description to Theuns. Triple elimination tourney in the heat is too much! Need a new lists officer, esp one who is not fighting. Fighters practices going well, lots of keen new fighters. Richard is to follow up on getting ballroom for fighters practice in the holidays - maybe a good will gift for the security guard. Exchequer: (Richard) Out $1637.65, In $339.38. Balances: General a/c $1192.28 FTT $580.98 COH $167. Canterbury Faire money not yet in, to be followed up immediately. Also, all stewards to ensure they get ticket money, esp cheques to the exchequer for banking as soon as possible - don't wait til after the event! Society exchequer says we are not included in the US tax report. Quarterly report done. Herald: (Lughaid) Article for FTT, COH mins in - order name and badge (general) for the Barony accepted. Did court at Anniversary, Fleur de Gallant and AoA awarded, and Champions invested. Arts and Sciences: (Iulianna) Kingdom A&S officer replied to introductory letter. Pentathlon stuff received, working on entries. Final A&S Championship round, new champion, Sinech to be invested at First Feast. Constable: (Vitale) Quotes for small CO2 extinguisher 1kg, $62.75 +GST - discount. Sigurd to purchase. Fire blanket expensive $52 and may not be reusable so won't bother (use a pot lid!). Training courses are a no-go. Chronicler: (Edward?) FTT is at the printers, late cos of Easter, will be out Thursday. Captain of Archers: (Jarnulfr) We have a free practice ground at Kirkwood Intermediate (we will do them a demo later). Have made targets. Working on an authorised archers list. Valerian has donated a rattan tripod. Chirugeon: (Ethelind) No problems at Anniversary, awaiting the return of ice from Sigurd! Receiving good feedback from fighters at practice. Quartermaster: (Ethelind) Waiting for Anniversary stuff to be returned. Not all banners returned yet. Bruce brothers have the crenellated red hangings. Officers please get a list to the quartermaster of the items in your possession e.g. eric. Reannag Fhara: (Richard) A&S meetings going well, lots of newcomers, very interested. Thanks to Sigurd, Tycho and Jarnufr for organising meetings and practices or newcomers. Update on A&S classes, officers (new ones invested at First Feast), and events. Event Reports Anniversary: (Ayeshah) Congratulations to the stewards on a good event, everything went well. $765 in $59 out $175 surplus. Small amount of lost and found. Serving the left overs next day worked well. Off-board went ok, but was a bit confusing. Recommendations for stewards pack made (and in hand). Ball: (Ethelind) Event proposal in. Friday night is at the UCSA ballroom. Requires a $20 cheque (to get from Richard) for cheap chicken that's on special this week. A number of visitors from Wellington expected, they will do a demo. Bids: Collegium: (Eleonora and Sigurd) WEA booked. Proposal put forward and accepted. See Sigurd's apple fritters! Much discussion and ideas for classes. Maybe on-line registration forms. ME mid-winter: (Adele) Looking at first week In July. Will have proposal at next meeting Other: Easter weekend 2000 suggested by Cristia as ideal for an event (April 21-24). First Feast will move to May in 2000 to better fit with Anniversary and new University term. General Business Tent waterproofing: Need another lot of waterproofer, $17 approved. Travel Fund: Was agreed to, amount discussed. Agreed on US$100 (approximately NZ$200). Will reassess amount in future reigns. To go the incoming K&Q, gifts to the outgoing K&Q. Meeting closed at 9.52 pm
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