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Southron Gaard Minutes for January Meeting opened at 7.30 pm. Present: Bn Sigurd, Bns Eleonora, Ms Cristia, THL Tycho, THL Ethelind, L Iulianna, S Ulf, THL Lughaid, L Jarnulfr, L Ayesha, Eva, THL Vitale, L Heloise, Ms Madelein, L Ulfrikr, S Sebastian, L Richard. Apologies: Madelein for lateness. Minutes: 1 Dec 1998, as distributed. Matters Arising: Exchequer received clarification over travel fund (yes we can do this, and run it through our account) and tax issues (nil return). Chirugeon has taken out a membership, and working on an article for FTT. CF budget – Exchequer and steward to meet tomorrow and circulate. Callum will bring gear (incl. Cleaning products) up to Ethelind's at 12th Night. The storage garage is arranged and ready to move anything in, call Ethelind first. Thanks to Edward for sorting out the issues of availability of contacts on the web site. No visitors for Madelein to pout up, as they were going to Auckland only. Officers Reports Baron and Baroness: received a domesday report from the seneschal and exchequer. Met with the outgoing and incoming seneschals, meeting with new officers this week. Request for a demo for the Round Table (service org) received, passed to Cristia. Letter of thanks from Ivan and Anastasiia. Seneschal: (Callum) meet with the B&B and Cristia, domesday to Cara and Cristia. Mail in including newsletters. Establishes a tradition of a shout of biscuits from each outgoing officer, by offering the meeting orange choc chip. Herald: (Cristia) Submission fees out to Crescent for the 98 year (US$ 55), of which US$15 is the Barony’s (for badge and order submissions). Chretienne's name registered. Arranging the office for handover to Lughaid. Etienne’s and Simon's fees in. Organising heraldry for 12th Night. Doomsday out this week. Marshal: (Tycho) Looking at experimenting with conduit for swords, hopefully some will arrive from Kingdom soon. Domesday report out, Callum and Llewelyn’s marshals test to Kingdom. A&S: (Eva) Working on domesday report, handing over office at 12th Night. Chatalaine: (Therese) no report. Exchequer: (Richard) Kingdom advises audit requires every second year, but generally not likely unless something wrong. Gen a/c approx. $3100, FTT $ no idea. Working on domesday report (for kingdom), waiting for Royal Thing accounts from Therese. Lists: (Etienne) no report. May not be back for 12th night, Sigurd and Madelein volunteer. Chronicler: (Ulf / Edward) FTT out early. Email from Rowany Festival for the next FTT. Kingdom Liaison officer to write a column for FTT about what’ s happening in Caid. Deadline for next issue is 15 Jan. Chirugeon: (Ethelind) Tended a twisted ankle at the dance picnic. Membership finally off! Will be writing to Kingdom asap to be rostered. Putting together a shopping list to update first aid stuff. Constable: (Gaius) no report. Vitale to take over, Cristia to contact Gaius over this. Minster of Children: (Madelein) nothing to report. Will do domesday. No superior at Kingdom. Alexandra to tee over soon when membership sorted out. Captain of Archers: (Jarnulfr) May pass on office as can afford membership and has little tine with varsity. Cristia suggests passing on the office and taking the lesser responsibility of College Lieutenant of Archers, if you still wish to do officer stuff. Jarnulfr to consider what he will do. Quartermaster: (Ethelind) Garage filling up, exchequer to supply money for rental. Please ring to arrange drop off or pick up. Located missing servers tabards. Possibly will need more plastic boxes, will examine this when everything in. Reannag Fhara: (Richard) nothing to report. Stewards Reports Royal Thing: (Eleonora) awaiting receipts and accounts from Therese, Eleonora to run her down for them. Xmas Revel: (Therese) no report. Don’t move the site, unless you leave someone to forward on the populace. 12th night: (Ethelind) Fully booked, everything is going well. Needs chequer foe food shopping tomorrow. B&B (judges and herald too) to arrive early for business. Tablecloths and platters required. Flyers for tourney and BBQ on night. 8 pm close on Sunday, please be discreet with alcohol. Canterbury Faire 99: (Bastian, et al) Will met with exchequer tomorrow to adjust the budget and will mail this to relevant people. No major changes from those discussed an5ticpated. Checking site, including new building (we should be able to use this) on the weekend. Callum will bring signs and cleaning stuff to Ethelind's on the weekend. Suggest the toilets get hosed out regularly, and a solid rubbish container with rubbish bag in toilets please. B&B will arrange court later, prob. not opening court, prob. only one on Sat evening. B&B offer crash space if needed. Anniversary: (Ayeshah) Budget will be presented at next meeting. Deerstalkers hall booked. Waiting to hear on tourney site. Hall will open at 1pm, with 3 hours for A&S competition. If you want a notice in CP, you’ ll have to get it in by 25th of this month. Notice to FT from B&B for letters of intent. Millennial Celebrations: (currently Cristia) We may run into trouble with the prohibition of seneschals as autocrats, will clarify with Cara. Outline of event and suggested activities presented. B&B keen to start court at midnight. Everyone invited to offers suggestions and offer to take part in arranging activities. Site to be booked ASAP, and then advertising off to the entire known world. Event Proposals: Ethelind keen to do a ball (May?), and Chretienne keen to do Beltain). Bids later. General Business Pentathlon: Sigurd to organise SG group entry. Contact him if you are interested in entering a piece in our group bid. Freezer: offered by Karen Dransfield, $150. Suggests it is very small, and expensive. We have plenty of space available anyway should we need it. SCA events advertised through non SCA groups / lists: Richard raised this specifically with reference to Kaos, but this also applies to all Non SCA groups. Discussion ensured. While we do have a cross over in membership, the SCA is not officially connected to Kaos, and some members of the public (esp. at varsity) have made negative associations in the pass. However, the SCA only advertises events etc. in SCA forums, regardless of the outside group. Library: is on the move, to be discussed at Feb meeting. UCSA: we may be able to use this on the weekends, and use the catering facility now the caters are gone. However new caters may also have these arrangement. Lets keep an eye on this arrangement. Combat Archery: sites being looked at will keep you posted. Officers Handbooks: circulated. Generally FAQ, please read, and I hope you find this information useful. Plan for 99: new seneschal circulates plan that B&B and seneschals have formulated – mostly these are things we have talked about for a while. Includes areas we need to work on, as well as projects we would like to do. Suggest you read your section, and keep this in mind when planning your years work. If you want to undertake any of these projects, please come discuss it at Council. Remember to use the populace and other officers to help, and to include them in the Barony’s activities. Meeting closed at 9.40 pm. Minutes taken by Cristia, abbreviations should be reasonable obvious, but ask if you are not sure.
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