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Barony of Southron Gaard July Council Minutes 6 July 1999 Present: Bns Eleonora, Bn Sigurd, Ms Cristia, Sr Ulf, THL Tycho, THL Ethelind, THL Lughaid, THL Vitale, THL Teres, L Iulianna, L Richard, L Etienne. Apologies: Adele, Jarnulfr, Chretienne. Previous Minutes: 1 June 1999 Business arising: Sigurd plans to purchase the fire extinguisher on Saturday. Stewards to contact the exchequer (with details) if they would like a letter sent to those who default on event tickets. Officers Reports Baron and Baroness: Correspondence file probably left behind at Yule, tracking it down. Replied to the monarchist league. Will work on tabards at the open home this month - Cristia to assist. Design discussed and to be finalised next month. Still looking for photos for Catriona, please see if you have any! Iulianna volunteers reprints from Canterbury Faire, Cristia to take some at Collegium. Eleonora planning a gift for Wellington group - heraldic tabard, will make it if the Barony pays for the cost of the materials (under $30). Constable: (Vitale) Quarterly report off. More lost and found in. Been reading the on line handbook - can't carry a weapon or drink alcohol while on duty. Seneschal: (Cristia) Letter in from contact through Call to Arms. Eleonora has finished the stewards' handbook and copies will go in the library and to the seneschal for loan to stewards. Busy month assisting autocrats, working on library etc. Exchequer: (Richard) New Kingdom exchequer, introductory letter away. The issue of finances and alcohol was raised again but this is under US law and does not affect us. A/c balances: FTT $614.08, General $4467.18, COH $58. In process of checking the FTT printing statement, then Domesday will be completed. Arts and Sciences: (Iulianna) Pre-entry form and fees for pentathlon sent to Kingdom, and a correction to this. Received introduction and quarterly report from Reannag Fhara, will forward to kingdom. Suggests buying additional copies of KWH since the Barony copies have gone missing. Making arrangements to send off pentathlon entries. Needs cheque to Del for $11.30 to cover US$6 entry fees. Herald: (Lughaid) One sub off. Follow up in FTT for heraldic display competition. Chirugeon: (Ethelind) Not even a band aid this month. Quartermaster: (Ethelind) Tablecloths are definitely missing. Some buckets maybe with Ayesha. Would officers kindly please take notice of the request for an assets list to the quartermaster! Second rental on garage due soon. Chatelaine: (Teres) 3 sets of garb out and in. Received chatelaine handbook. Held a newcomers mask competition at the ball. Difficulty getting garb back so now garb with be loaned out and returned on the evening of the event. Quarterly report out. Chatelaines' brunch at 11 am before open home at Eleonora's. Marshal: (Tycho) Quarterly report out, college report in. Earl Marshal will accept electronic tourney reports. Copy of mixed combat rules forward to kingdom, and recommendation for Inigo to become a senior marshal. Visited Idlhafn and completed authorisations and additional weapons forms. Money for sale of fighters handbook and printing invoice to exchequer. Will print further and Teres promises to bind them. Chronicler: (Ulf) $35 subs in, $10.50 stamps out. Sorting reimbursement for stamps out with exchequer. Lists: (Etienne) Quarterly report to go soon. Nothing happening this month. Captain of Archers: (Jarnulfr) absent. Archery is all go, see Jarnulfr. Reannag Fhara: (Richard) Website being updated, new URL. Please send in links, photos etc. Winter weekend going well. Bring a toboggan or plastic bag and chains and a shovel! Anniversary also happening, Teres is cooking, Vitale will do the Celtic games - bookings by 2 Aug. Spring Tourney may be run. Will bid for Millennium Tourney. Fighters' practice are on during the holidays. Quarterly reports done, looking for a herald. Affiliation soon to be complete. Event Reports Ball: (Ethelind) Final report done and submitted. A list of thank yous are to go in the next FTT. ME mid-winter: (Adele) to come. Collegium: (Eleonora and Sigurd) Lots more classes. Ball on Saturday evening, new budget due to this. See next FTT and PR. Millennium: (Cristia) see the RF website and newsletters. Proposals Canterbury Faire: (Ulf) Submitted a proposal. Much like 1999. Site price going up, but same ticket cost cos of profit. Family and children rates to be set. Bastian will be duty steward. Suggested that booklet available in full and lighter versions (for those familiar with the event). Scheduled fighters practice and authorisations on Friday to replace tourney. No fighter auction tourney as some uncomfortable with this and we don't need the money. Suggestion of a "tournament of armies". Chapel will continue as the gate. The catering will be run as a private venture. Concern that the catering need to fit better with the schedule. Repast on one evening. Bus again (no Bruce's this year), and t-shirts. Hopefully new showers and the sweat lodge will be on line. Cabin / dorm space maybe at a premium. Sigurd will be running a LPT. More MIT's need (i.e. need memberships) for mixed. Progress and introduction sessions suggested for visitors (Eleonora). Ulf to make list of official invitees for B&B to contact. Interesting plans for courts. Proposal accepted. General Business Library: Library has been gone through and rubbish weeded out. Sorted into subject areas. Lots of stuff is missing, and about half is not in the catalogue. Will go trough by subject, cataloguing and repairing. A list will go to FTT and completed material returned for loan. There will be significant costs for stationary and binding. Magazines with no A&S content will be disposed of after a year. Issuing system needs work. Purchases need to be planned. Meeting closed at 9.50 pm
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