October 6 1998 Present: Bn Sigurd, Bns Eleonora, THL Cristia, L Tycho, L Richard, L Edward, Bn Callum, THL Ulf, L Ethelind, L Lughaid, Ms Rowena, Eva, Mt Del. Apologies: Therese, Etienne, Gaius, Madelein, Bastian, Beatrice. Meeting opened 7.30pm. Previous minutes: (September 8) OK. Matters arising: Madelein's apology was left off the minutes (sorry). Reports B&B: The poll has been sent out, being returned now. Receipts for postage and stationery to exchequer. Usual stuff to deal with this month, and also the Royal Visit. Need to have progress reports and details on Royal gift NOW, so the scroll is ready. Seneschal (Callum): Some poll returns. Sent Royal Visit information to Caid deputy seneschal for the calendar. Monthly report sent to Kingdom. Callum, send your new address to CP!!!! Herald (Cristia): Busy with submissions, and preparation for the Royal Visit, including collegium classes, articles for newsletters, and assigning heralds. Will circulate petition for baronial heraldic submissions asap, since I forgot it tonight. Marshal (Tycho): Reannag Fhara Ransom tourney, worked well. Have a number of requests for combat handbook, looking at copying or buying in copies. Getting prepared for the Royal Visit. A&S (Eva): Quarterly report almost out. No successor for the office yet. Exchequer (Richard): General account $3753.76 and FTT $494.38 + $60 in new subs. Still working on reconstructing accounts. Has a surprise request for a tax return, will check to see if we have to submit one. Chatelaine (Therese): absent, no report. Another clothes rack purchased for hire garb. Lists (Etienne): absent, report read. Chronicler (Ulf): Five new subs in. Chasing up other expired subs. Distributed more booklets on fealty. Constable (Gaius): absent, no report. Bastian has expressed interest in the office, but needs to take out a membership first. Callum to follow up and see if Gaius is happy to pass the office on. Minister of Children (Madelein): absent no report. Chirugeon (Ethelind): Asked to do chirugeon thing at the Royal Thing. Asks for coat hangers for the hire garb - Exchequer offers to acquire some. Captain of Archers (Jarnulfr): absent, no report. Richard talked to Kingdom archer, now a Rangemaster and authorised archer. Passed on that Jarnulfr interested in being captain of archers, and is taking out a membership. Stewards reports Collegium (Rowena): went well, but turnout not as good as expected (where were all those newcomers?). $21 loss. Site ok, they are happy to have us back. Financial report to the exchequer, who is to reimburse Ms Rowena for various costs. CF (Bastian et al): Budget provided, and copy of an invitation to visitors. Discussion of budget ensued. Concern that the numbers expected are very high for the repast, suggest budgeting on getting half (45) people to this. Fair costs need detailing - bunting and banners etc. are capital items and don't come out of the event budget, need to be separately approved through council. No float for food contractors, its part of their own merchanting responsibilities. Need details on sundries and consumables. Note that Callum has the Barony's cleaning products and brushes etc., so these do not need to be purchased. No sundries without detail. Contingency is very high at $510, this should be listed separately not as an expenditure. This is to show that should the worst happen and the budget over run due to some mind bogglingly unlikely event, we can still cover costs. This is not a mandate to spend this much. Exchequer to format his budget sheet and examine the costs. More details are needed, exchequer to talk to stewards. Christmas Revel: (Therese): no information yet. Will bring details and budget to the next council meeting. Looking at Riccarton Bush Scout Den as site. 12th Night (Ethelind): Will get the budget to the exchequer next meeting. Angharad will cook. Looking at St Barnabas as the site, with a late evening feast, say first course at 7.30 pm. Looking for tourney autocrat and opinions on whether you would prefer a Saturday or Sunday tourney? Eleonora expresses interest in doing the tourney. Someone suggests a late afternoon, early evening tourney with drinkies to follow. Royal Thing (Vitale, Rowena, Tycho, Richard, Company of St Sebastian, Eleonora, etc.): See the details in FTT, PR, and CP. Laurel's prize tourney for Laurels and Royals to gift out prizes / tokens. Court and revel announcements on Friday heralded by Ulfrikr. Archers must be authorised, not on the day. See Richard to arrange this, probably at the College archery practices. Lughaid volunteers as a Rangemaster in training to assist Richard. Ulfrikr to herald archery. Saturday morning court, holmgang and pas (in conjunction with Alys) to be heralded by Lughaid. Grand court and entertainments / course in feast to be heralded by Callum. Marshals and Lists for holmgang and pas to be organised by Tycho and Ulf. Pas format now as for Beltaine tourney: 8 melees, each winner may put list shield on the list tree (i.e. 8 finalists). Each winner may not take part in the next melee, and if you win subsequently you may nominate a person for the list tree. Callum will get his winner. Fighters please bring your tokens, ladies keep an eye out for recipients for the garlands. Waterbearers and marshals are needed. Feast going to plan, now $17 to include tourneys and revel costs into ticket (100 only available). Serving equipment being pursued. Eleonora has purchased tea-towels, will donate if not approved (yes, approved and to buy more). TO discuss subtleties budget with Rowena. Alexandra will make signs for use beyond this event. Meeting Wednesday 14 October, LCR, University Students Association, 7.30 pm (prior to fighter practice) for all stewards and anyone wanting to assist or help out. Please be there!! Event proposals Anniversary: please????!! General Business Royal Visit: Monday night B&B house warming, don't be early. Tuesday, Kaikoura and Hanmer; Wednesday, Waipara, horsetrekking between the vineyards. Night of Maori magic and fighters practices (and shopping, and sightseeing etc.) will be in there somewhere, depending on TRMs plans. Sunday Arts Centre and Dux brewery. Stay in touch if you want to join in, you are responsible for your own transport, costs, accommodation etc. where appropriate. Photocopier: Tycho has one at $250, reasonably new and goes well. Suggests the Barony buy it since its so ridiculously cheap. Del is interested in buying, could go halves with Barony and will keep it at his place. Tycho and Del to talk and sort his out. Mirror: Rowena needs a big one for the feast, Cristia offers to loan hers. Chirugeon's banner: Richard will check the yellow cardboard box with the College chirugeon's box for the banner. Baronial stuff: Ethelind offers to keep this in her garage. Please forward stuff if you have anything. Assets: Please bring to the next council meeting a complete list of the baronial assets in your possession, for the exchequer. Suggest everyone gets together for a stock - take day (at Ethelind's) some time (maybe after the Royal Visit?). Meeting closed at 9.10pm. Minutes taken by and whipped up by Cristia. Note: Bn=Baron, Bns= Baroness, CF= Canterbury Faire, SG=Southron Gaard.
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