August 4 1998 Present: Bn Sigurd, Mst Madelein, THL Cristia, L Tycho, L Richard, L Angharad, L Edward, L Etienne, Eva. Apologies: Bns Eleonora, L Jarnulfr, THL Ulf, L Ethelind. Meeting opened 7.30pm. Previous minutes: (July 7) OK. Matters Arising: Regnum changes off to Kingdom, Seneschal chased up L Teres, who was to be here tonight. Reports B&B: First A&S Champion tourney went well. TRMs planning to buy tickets this week, nothing set until They do. They may not visit Ildhafn, if the stop-over costs too much. They have been encouraged to stay for less than 24 hours if possible as this might not cost (John and Ceinwen did this). Alternatively, Ildhafn might like to donate money to Kingdom travel fund to cover this cost. Looking for events proposals for this visit (see later). So far seven are coming. Have been talking to Bns Cara and Bn Callum re baronial poll, Callum will run, look for it coming to you real soon. Seneschal (Callum): Coronation photos received from Viscountess Caitriona. Planning photo album of SG for gift for her generosity and support through the years, please donate photos! Quarterly report off to Kingdom. Talked to B&B re poll. Herald (Cristia): $30 submission fees in to exchequer. Lots of submissions in process right now. Completed Bokes of Ceremony for B&B and RF herald. Presented possible Baronial award submission: Order of the Coeur Loyale (Loyal heart) as the Barony's high service award. Suggests "Gules, 3 mullets in fess, and a Canterbury Cross argent", i.e. three white stars in a horizontal line with a (white / silver) Canterbury Cross below on red. General approval for this. Look for a submission petition near you soon. Still working on award for those outside the Barony who have done it great service, looking at bridge, lighthouse, birds, compass rose etc. as possible charges. Looking for ideas on names. Looking at maybe making a court tabard with some red velvets scrapes I have left over. Considering plans for Royal Visit courts. 2 expressions of interest from people interested in taking over the office when I step down. Doing Collegium class for budding heralds, and will cover court stuff of general interest for everyone prior to a Royal Visit. Marshal (Tycho): Organised a bulk purchase of rattan from a new source. If you are interested, contact Tycho about this, we will try and establish a relationship with this dealer through Tycho, in order to get a good deal. Fighters practices continuing on Wednesday nights, very well attending. If you haven't been, get your a into g for the Royal visit! A&S (Eva): Quarterly report out to Kingdom. Setting up file for A&S Champion stuff. Will keep in touch with Vitale and vice versa to keep running tally on A&S marks. Exchequer (Richard): We can't use SCA funds (from an SCA bank account) for the Kingdom Travel fund - need to have a whip around. However we can use SCA funds to hire a car, buy petrol and other expense related to an event, through the account. Current (approx.) balances: FTT $460, General account $3145. Website down, so check Baronial website for event forms. Examining account procedures: if you get a debtor, or receive an invoice (i.e. if you buy or do something that means the Barony will have to send out a payment), please notify the Exchequer immediately so he doesn't get any nasty surprises at council meeting at the accounting is as accurate as possible. Signatories changed successfully. Chatelaine (Teres): no report. Lists (Etienne): report presented. Chronicler (Edward): Per issue cost (depends on size of issue) is $56.19 for 52 issues (August), so lost $3.69 on this issue. Suggested cutting the number of complimentary issues to the Chatelaine to break even, and adding subscription forms to complimentary copies to get people to buy. Constable (Gaius): no report. Minister of Children (Madelein): Planning Collegium classes for children: accessories (Madelein and Katherine), dance / games, heraldry, cooking. Parents must be there for under 5's, preferred for 5-7yo and everyone welcome (not just kids and their parents). Prob Sunday afternoon from 1.30-3.30pm.=20 Chirugeon (Ethelind): no report. Cristia donated a small chilli bin for carrying the hot / cold packs to events in. Captain of Archers (Jarnulfr): nothing to report. Stewards reports Family Feast (Teres): no report. $50 for hall hire to St Mike's. Yule Feast (Ayeshah): report presented last meeting. Ball (Angharad): great ball. Vincent has volunteered to organise one for next year! $92 surplus ($4 owing). Collegium (Rowena): no report. CF (Bastian et al): no report. Callum to lean on the stewards re final budget, and having a rep at council meeting as promised. Demo: (Cristia, sorry forgot this on the evening cos Callum had my agenda) Myself, Tycho, Vitale, Heloise, Aliena and Richard did a demo for the Girl Guides for 80 little guides, plus their friends, neighbours, siblings and parents, crushed into a small room. Went very well, given the numbers, and we were more popular than Neville Barry (no I don't know either). They loved us and were very keen for us to do more. Event proposals: none. See Royal Visit for Beltaine proposal. General Business Royal Visit: The B&B suggest that we hold Beltaine as the event for the first weekend TRMs are here, and St Jude's as the second weekend event. TRMS have suggested They will leave Thursday (so arrive Saturday). Suggested have informal (modern) get together to meet and greet, possibly B&B house warming. Tourney and archery suggested for the Sunday. Next weekend have revel on Friday night (much like last time) with maybe A&S display, entertainment; tourney, archery, on Saturday morning with formal court and feast on Saturday night. Suggested Music School and Cathedral College lawn, Bn Callum to follow up immediately on the music hall site (Sat Nov 7). Maybe informal stuff on the Sunday to say good bye. Looking for event proposals now. Will need to have these done at the next council meeting cos time is short. Looking for a number of autocrats (e.g. one or two for each part of the events), in order to spread the workload. Please talk amongst yourselves - we need volunteers now! Gift for TRMs: Cristia suggested a belt set or accessory suite for each Maj. Looking for items from many (all) artisans, that would be appropriate to TRMs personas (10thC Rus Vikings). Small items (for packing) of high value. E.g. knives, belts, jewellery, pouches, toilet instruments (ear spoons etc.), drink, feast gear, cosmetics etc. etc. This would enable us to showcase all our talent, and use donated items. General ad in FTT (don't want TRMs to read what They are getting). Please spread the word about this. If you would like to make something, please contact Bns Eleonora or THL Cristia, before you start (we don't want 6 belts and fifteen pouches), with your idea, or contact them if you'd like to help and would like suggestions, or more info on appropriate type of stuff. (See additional email re Royal Visit coming to you real soon.) New photo album required: Barony needs new photo album, Bns to buy and be reimbursed. Dance Festival: L Angharad investigating possibility of including ourselves in the Dance Festival at the Arts Centre this September. Will get more info. Serving Implements: Suggestion we buy serving implements (spoons, tongs etc.) and other appropriate stuff (tea towels, cleaning stuff etc.) to complement the feast trays and stuff, as few people have the necessary stuff at home. Remember the policy that if you want to spend money, you need to do your homework and bring itemised lists and costings to council before it will be approved. Angharad volunteers to do this. Bn Sigurd suggests checking chef's supplies (esp. 2nd hand) for useful stuff. Cristia donates 4 big pot holder glove thingies (in SG colours) to the collection. Meeting closed at 8.45pm. Minutes taken and hashed by Cristia. Note: Bn=Baron, Bns= Baroness, CF= Canterbury Faire, SG=Southron Gaard.
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