April - May - June - July - August - September - October
Eleonora is currently circulating the minutes via email, so I shall take advantage of this and add them to these pages. I shall probably not do any significant markup on them, however.
Date : 7 October, 1997. Present:Bn Sigurd, Bns Eleonora, Bn Callum, THL Ulf, L Tycho, THL Cristia, Ms Madelein, Lord Aedward, L Angharad, Richard, Chretienne Late: L Gilbert, Gaius. Apologies: L Alana. Opened: 7.35 Previous minutes read and accepted. Reports * Baron and Baroness: Report given: Presented Lady Barbary with Order of the Dolphin in Nelson. CP Arts entries ready to go - should appear in Jan issue of CP. New Prince and Princess are Rorik and Karina, and Bs Cara is L.in.W Gifts to be given at end of reign: still need local input. Discussion of Royal court members - role? * Seneschal: Report given. Newsletter in from Palmerston North Folia Roani in too. (Rowany newsletter) * Herald: Report given. * Marshal: Report given. Hasn't heard from Earl Marshal. See lists report. Richard running a tourney. * Arts and Sciences: Report presented: stepping down at 12th night. Exchequer: absentee report given. * Chatelaine: Absent. * Lists: Report given. Sigurd talking with deputy (Padraic) re: lists. * Chronicler: Report given. * Constable: Absent: Report given. Suggested list of stuff found at last C.F. to be sent northwards. * Minister for Children: Report presented. Autocrat's Reports Old Events * The Ball: Autocrat absent: July 26th. Moneys still not given to exchequer. Callum to chase Alexandra. * Collegium: September 13-14. Autocrat absent. New Events * Middle eastern potluck revel. Autocrat absent. * Spring Tourney: Richard: Jelly Park, site fee $2. To rope off for archery. * Bealtane: 1st Nov. Chretienne: Quest looking good. Haven't heard officially from many people about merchanting, about 3 stalls so far. Competitions: leek eating and turnip carving? Need money for food purchase and site fee. Court early evening. Kids activities? Timetable with FTT sub form on the back and song sheets. * Christmas Revel. Need autocrat - Ulfrickr? El offers to book Omaka for Dec 6th. * Canterbury Faire IV. Feb 1998. Needs someone to organise bus. * 12th Night: TerTs autocrat and Angharad cook. Vincent to run tourney (?) Italian Ren theme. Need a site - Foundation for the Blind? ($150), or Cracroft also ($150). Bid must be written up for seneschal and exchequer and info into FTT by 17/10/97 General Business * Richard and Jarnulfr both interested in being Captain of Archers for barony. * UofC martial arts meetings - Richard attending to apply for money, better bookings for ballroom and storage space. * Fighter's practices over summer - Richard to investigate. * Ross MacKenzie wanting to hire banners for dinner at Great Hall. El to contact. * World Proposal committee meeting to be held before fighters practice at UofC in bar at 7.30 pm.
Date : 2nd September, 1997. Present: Bn Sigurd, Bns Eleonora, Bn Callum, THL Ulf, L Alys, L Tycho, THL Cristia, Ms Madelein, Lord Aedward, L Ayfra, L Gilbert, L Alana, Jarnulfr, Richard, Late: L Sinech Apologies:, L Alexander, L Alexandra, L Angharad, Gaius, Chrettienne. Opened: 7.30 Previous minutes taken as read and accepted. Reports * Baron and Baroness: Report given: Baron Padraic having scroll done for canopy - made to be taken apart easily. Ms Doria, CP arts competition tokens and letter from TRMs. Problem plastic boxes - what about wooden ones - more authentic and adaptable. Jarnulfr may have some suitable - will bring to Collegium. Storage impt - must accept responsibility for goods/insurance. Wood expensive/heavy. Everyone to think about options. Pentathlon entry sent - postage receipt presented. L Beatrice still has kitchen tabards and two platters. Tents damaged: may be possible to reconstruct into one sunshade - volunteers? New site for Council Meetings - Hindin Communications Building, 94-96 Fitzgerald Ave - door in corner of buildings, up stairs and to right. Off street parking. Ran demo for West Sreydon School. L Katherine still to supply negatives for investiture photos. * Seneschal: Report given. Mail In: Photos from Viscountess Catriona - passed around. Mail Out: Request for membership numbers from Kingdom. Email to Kingdom re chroniclers office changeover. Meeting with B+B. * Herald: Report given. Just moved - still a little disorganised. Waiting for Chretiennes submission. Organising O.P. and Collegium class. Started tracking system "what's happening to your submission" * Marshal: Report given. Preparing for Border War. Arts and Sciences: Absent. * Exchequer: Report given: Dealing with feast budget for Collegium - will talk to L TerTs. Finances: General account: In $100, Out $ 301, Balance $1938.03 FTT Account: Balance $32. * Chatelaine: Report given: Working on 1/4 ly report. Spent money on cleaning(?) Newcomers workshop on cooking went well. Next month on camping Newcomer's booklet just needs printing 15 copies. Calender/flyer about ready. Working on Bealtaine - getting hire garb ready. Hospitaller: L Teres has taken role of garb hire: donation of fabric by Ms Rowena and L Athelind to $100 worth. Two items still outstanding. All garb to be stencilled to label. Buying coathangers - Alys suggests trying big hotels, some sell wooden hangers. Demos: Eleonora no longer able to do during term time: will pass on to L Alana. * Lists: Report given. Authorisation card issued to THL Sebastian. Needs new authorisation list from Kingdom. * Chronicler: Report given. Sinech: $30 subs in $12 stamps out and waiting for copying bill. Edward and Ulf take over either Collegium or Oct revel. Big Thank You to Sinech for hard work. * Constable: Absent: Report given. Blurb for FTT for deputies. Auction at Bealtaine of old stock. Moved: ph 3431686 * Minister for Children: donated crayons for crescents box. * Chirugeon (Acting). Absent. Autocrat's Reports * The Ball: July 26th. Moneys still not given to exchequer. Alexandra to do so ASAP. * Collegium: September 13-14. Autocrat absent. Schedule in FTT. CP Art contest still on - Court will be held as a part of then heralds class late Sat afternoon. * Middle eastern potluck revel 11th Oct at Phyllis Zeff. Bardic circle/dancing. Site fee $4. Site costs $45. Will put map in FTT. ME dance, bardic, games. * Bealtaine: 1st Nov. Autocrat absent. $100 deposit been made. Garage sale, merchants etc. * Canterbury Faire IV. Feb 1998. Blurb for CP, Pegasus, FTT, Ildhafn Raed not yet PR. Booklet mostly done. Eleonora wants to run persona bower, will do trial at St Judes? Arts tourney / display? Moot on archery at Collegium (championship). Discussion followed on Championship - started late so rushed: people have to make effort to start on time. Bs E suggests class on range safety - basic archery. Bs E wants discussion of Arts Champ too - Collegium around lunch Sat? * Richard to run tourney for College sometime soon. * Need autocrat for 12th Night very by next meeting. L TerTs shown some interest. General Business * Stapler: arrived - hooray. THL Cristia has somewhere. * Arts Championship - not at CF. Angels run as a triathlon from 5 categories like Caid Pentathlon. Lochac do as series of competitions of various classes over year, 5 pts for best entry, 3 pts second best, 1 pt for entering, sum at end of year. Want to decide formal structure so people know what to expect. Do all championships on one day very busy. Run lunchtime discussion at collegium. * Jarnulfr: Ayeshah wants to make listing of peoples interests - contact list which she will maintain at small cost (?). Proposed format shown - phone numbers only. * Jarnulfr: Fabric donated to hire garb to make Viking/Norman and pants, larger sizes. * Grand Council's World Proposal: (please see proposal for details) Discussion: Incorporating here costs $200+ $15 for seal. This makes us a legal entity. Preference to incorp nationally, have national council. Constitution must fit both SCA Charters and NZ law. Submissions to BOD due Jan 5th. Benefits; disconnect membership from TI may be cheaper (or not), people see better what they get for $$, poss cheaper membership. Insurance? Will need to get legal advice, $ to support national body. Don't have to incorp. Takes control of SCA to international body, not US one. Principality would give us voice on World Council. Look at long term planning now - aiming for Principality. Committee to work on submission with other NZ SCA groups - Richard, Edward, Ayfra, Sigurd, Sinech, Callum. Meeting closed 9.25 pm. Please note the following abbreviations: Sen. = Seneschal, Ex. = Exchequer, S.G. = Southron Gaard, CF = Canterbury Faire.
Present: Bn Sigurd, Bns Eleonora, Bn Callum, L Tycho, L Angharad, Gaius THL Cristia, Ms Madelein, Lord Aedward, Richard. Late: L Ayfra, L Gilbert, L Alana Apologies: Lady Sinech, L Alexander. Opened: 7.39 Minutes read. Correction: L Alana was present last month. Reports * Baron and Baroness: Report given: Mail in: Baron Padraic thanks for canopy - to be rotated around Caid baronies Ms Doria, CP editor: arts competition to be held at Collegium. Problem with boxes of stuff - no room. Alana offers shed for stuff. Need to buy sealable plastic boxes to keep stuff dry. Begin to rotate minute taker. Sign-in sheet. Pentathlon stuff to be sent soon - will need cheque for postage. Investigated price of storage facility - minimum $40 a month Trustbank Community trust grants? Maybe new pavilion? Callum to follow up. * Seneschal: Report given. Mail In: from group in Toronto Kingdom Herald - wants money for submissions General discussion about possibility of sending all funds for one year in with exchequer's doomsday report - College too? Business: Cristia has ordered new stapler. * Herald: Report given. Mail in: from Kingdom re money From Ulfrikr: report Mail out: 1/4ly reports to kingdom. Event report correcting names. Business: Awards: long discussion - investigating gold tower, silver Canty cross, Silver comet Need some boxes. Working on submissions Problems occur when non-group heralds send in submissions: local herald's office doesn't get it's share of the money for costs. Going to do "your submissions progress" updates for submitters Article on choosing SCA name: copy also for Chatelaines. Collegium class on practical court heraldry. Ulfrickr did great job at College Ann court. * Marshal: Report given. Mail In: 1/4ly report from College marshal Mail Out: 1/4ly reports to kingdom Business: Newcomers into fencing may go for SCA rapier: given rules. Got Loaner armour off Olaf * Arts and Sciences: Report given. Mail In: Letter from Kingdom A+S. Contacted Alexander re: Collegium. * Exchequer: Report given: In: Chatelaine inquiry re; budget. Chronicler request for stamp money To reimburse M Yoshitoshi for CF. Money to go to St Michaels Framing receipt for $87. Finances: General account: In $794.25, Out $ 861.04, Balance $2139.03 FTT Account: In $32, Balance $32. * Chatelaine: Report given: No mail in or out. No money in or out. Email from other Kingdom (?) want to be part of listing. Business: Newcomers group on sewing, 4 newcomers. August workshop on cooking. Newcomer's booklet just needs cover and org printing. Printing calendar of upcoming events with membership forms and FTT subscription forms. Calender should not supplant FTT. Demo for Middleton Grange school - $100 Talking to Rachel re: Bealtaine. Money due from hire garb. Two items still outstanding. Hired garb to 4 for Ball and 3 for College Ann. Teres to take on garb hire - currently doing repairs. * Lists: Report given. No Business * Chronicler: Report given. Edward and Ulf to take over from October issue. Ulf to be official Chronicler as member. * Constable: Report given. Looking for deputies: will do blurb for FTT Nothing or out. No finances * Minister for Children: Nothing to report. Chirugeon (Acting). Absent. Autocrat's Reports * The Ball: July 26th. Autocrat absent. Very good response. * Collegium: September 13-14. Autocrat present. Provisional schedule presented. * Middle eastern potluck revel 11th Oct at Phyllis Zeff (yet to confirm). Bardic circle/dancing. Site fee $2-$5 depending on site cost. * Bealtaine: 1st Nov. Autocrat absent. Has booked Rimu Park Hall $200 - needs $100 deposit. * Canterbury Faire IV. Feb 1998. Blurb for CP sent in. Starting to write booklet: dealing soonish. Suggestion to invest money in toy box. General Business * Stapler: ordered. * Bs E to price plastic storage boxes. * Need good serving platters.
Present: Bn Sigurd, Bns Eleonora, Bn Callum, L Tycho, THL Sebastian, Rachel, L Angharad, Gaius Apologies: Ms Madelein, Alexandra, THL Cristia, L Gilbert, L Ayfra, L Teres. Late: Lady Sinech, Lord Aedward, L Alexander. Opened: 7.30 Minutes read and accepted. Reports * Baron and Baroness: Report given: Gave out some awards at Yule Feast Had coronets valued. Cost $32 to be reimbursed. Will be covered by our insurance. Copies of valuation for B+B, insurer, Exchequer and THL Sebastian, Working on Baronial Pentathlon entry * Seneschal: Report given. Business: Discussed safety issues with Journey's End * Herald: Report given. Business: Working on awards Ceremonies package * Marshal: Report given. Business: Helped at College A+S on combat College F.P. off until next term * Arts and Sciences: Report given. Exchequer: Absent: Report not given * Chatelaine: Report given: Business: Chateleine's meeting happened but only current chatelaines attended. Went through hire garb: need pants, chemises and belts. * Lists: Report given. * Chronicler: Report given. Business: Resuming newsletter exchange with Nawth Wold. July issue late due to computer problems: Sebastian to take to printer. Needs deputy, wants to step down by Sept * Constable: Report given. Looking for deputies * Minister for Children: Report given. * Chirugeon (Acting). Report given. Missed out on 1st Aid course - will have to take August's. Still after 1st Aid Kit. Autocrat's Reports * Midwinter/Yule: June 21st. Autocrat absent: report given. $135.95 profit. * The Ball: July 26th. Autocrat absent. All on track * Collegium: September 13-14. Autocrat present. Only five firm volunteers so far. * Spring Festival/Beltane: 1st Nov. Autocrat present. Bring a newbie/friend event. Has booked Rimu Park Hall $200. Potluck dinner, dessert provided $6 per head so break even at 50. Emphasis on variety of SCA activities. Needs lots of promotion. * Need autocrats for Spring events. * Demo for T-Coll - idea put forward at exec meeting. Perhaps invite people to Beltane afterwards. * Canterbury Faire IV. Feb 1998. Blurb for CP ready to go. General Business * Decision to buy stapler: purchase to go ahead this month. * Promotion/profile raising of SCA * Callum to investigate library window display: will try again * Alana to handle publications including fliers/posters, business cards, FTT sub forms, membership forms. * Alana planning middle eastern potluck revel in Oct. Suggested site Phyllis Zeff which used to be $30 and is central. * Photos: waiting to hear from Katherine re: price and negatives. Meeting closed 9.36.
Barony of Southron Gaard Minutes Date : 8th June, 1997. Present: Baron Sigurd, Baroness Eleonora, Baron Callum, Mistress Madelein THL Cristia, Lord Tycho, Lord Gilbert, Lady Ayfra, Richard des Alpes, Rachel, Alexandra Apologies: Lady Sinech, Lord Aedward Absent: Lady Angharad, Gaius. Opened: 7.34 Minutes read, Madelein incorrectly spelt. Reports * Baron and Baroness: Report given: Consulting on SG awards with Countess Tristana Working on Baronial Pentathlon entry * Seneschal: Report given. In: Gyldenholt Press CINCH letter asking details Photos of Coronation of Direk and Arianna Out: blurb for FTT re autocrating Business: booked site for CFIV * Herald: Report given. Out: letter to Crescent Principle FTT article on recommendations Business: created OP College A+S class on heraldry * Marshal: Report given. In: 1st quarter report form College marshal Business: attending fighters practices Marshals' annual reports due * Arts and Sciences: Absent * Exchequer: Report given. In: Tax return forms Income: $2698.66 Expenditure: $904.90 Balance: $2205.82 Business: problem cheque for $25 General discussion about FTT funding: Decisions - FTT needs its own account, FTT needs ongoing cash injection to cover the costs of complementaries. Sinech will work out the monthly amounts which will then be transferred to the account. Complementaries are about 1/4 of the total published. Richard des Alpes is deputy exchequer. * Chatelaine: Report given: In: letter from Kingdom with new handouts. Business: costumes still out-standing Newcomer's meetings on going Teres to take on responsibility for costume hire Chatelaine's meeting at 6.00 Sunday 22nd * Lists: Report given. In: letter from Kingdom: new copy of list due soon No replacement yet * Chronicler: Report given. In: 3 subscriptions Business: needs deputy, wants to step down by Sept * Constable: Absent. * Minister for Children: Report given. Nothing to report Concerns about the play equipment at Journey's End - ask the site owners to fix, Seneschal to talk to Pete Osborne to get a list of site problems and ask owners re: maintenance. * Chirugeon (Acting). Report given. 1st Aid course this month costs $85. Still searching for first aid kit. Gwalhyfod and Michelle may also be interested in becoming Chirugeons. Barony can only pay for 1st course once. Autocrat's Reports * Midwinter/Yule: June 21st. Autocrat absent: report given. Margin considered somewhat slim. * The Ball: July 26th. Autocrat present. Site confirmed. * Collegium: September 13-14. Autocrat absent: Sen to chase up. * Spring Festival/Beltane: 1st Nov. Rachel autocrat: dessert revel with contests possibly at Omaka. Bring a newbie/friend event. * Need autocrats for Spring events. * Canterbury Faire IV. Feb 1998. In desperation council votes Sen as Autocrat - accepts. Offers of help include: Cristia to run Arts Tourney and heralding Madelein will run some children's activities and games (for everyone) Tycho will run marshalling, friend nearby might supply hay bales. Sigurd will run War scenarios Suggestion to ask the following: Alys to repeat hours and associated activities (unofficially of course) A repeat of Boffer Tavern Brawl (Llewellyn?) Katherine to run target archery competition General Business * Decision to buy stapler: purchase authorised up to $80 to be done asap. * Promotion/profile raising of SCA * Callum to investigate library window display * Alana to handle publications including fliers/posters, business cards, FTT sub forms, membership forms. * An Invite-A-Friend event: see Beltane in autocrats reports. * Demos at teachers college: idea presented at Exec meeting. * Demo for Waimakariri Genealogical Society Tuesday 17th, 8.00. Meeting closed 9.36.
Barony of Southron Gaard Minutes Date : 6th May, 1997. Present: Baron Sigurd, Baroness Eleonora, Baron Callum, THL Cristia, Lord Tycho, Lord Aedward, Lord Gilbert, Lady Angharad. Apologies: Lady Ayfra, Lady Sinech, Mistress Madeleine, Gaius. Opened: 7.34 Minutes read and accepted. Officer Reports * Baron and Baroness: Report given: TRM ask for input on GWW date. TRH ask for recommendations for court Consulting on SG awards with Countess Tristana Report in from Master Giles for A+S Discussion with L Alis re O Precedence on line: THL Cristia will pass on the current OP to Alis for mark up when it is available. Mail in from OL Contacted Kingdom Chirugeon re Alexandra Photos list ready, need other set of negatives * Seneschal: Report given. In: Kingdom seneschal Changed details in CINCH Ph no is * Herald: Report given. Mail out to Kingdom Herald Regnum changes Did court at First Feast Doing booklet of awards Waiting to hear from Cres Prin re SG awards Articles on court and awards for FTT * Marshal: Report given. Marshalled demo at Arts Centre. * Arts and Sciences: Report given. Mail in from Kingdom A+S * Exchequer: Absent. Report not given. * Chatelaine: Absent. Report not given. Chatelaine at large: Lots of demos at the moment $70 in from first two. Another early May. * Lists: Report given. Sent quarterly reports to Kingdom. Stepping down asap. * Chronicler: Absent. Report given. Two issues of FTT returned to sender from US. * Constable: Report given. * Minister for Children: Absent. Report given via email. Autocrat's Reports * Midwinter: Autocrat absent: Event not official as no details forwarded. * The Ball: July 26th. Alexandra absent but dropped in details: accepted. * Collegium: September 13-14. Autocrat absent: no details as yet. * Need autocrats for Spring events end Aug - Nov. * Canterbury Faire IV. Feb 1998. No bids. General Business * Decision to buy stapler: Callum and Cristia to investigate prices. * General discussion on promotion/profile raising of SCA in second half of year. Discussion included: * Library window display a good idea * Need new fliers/posters. Generic posters using period pictures or original art: A4 and reducible. * Also business cards, FTT sub forms, membership forms. * An Invite-A-Friend event: get everyone to bring a non-SCA friend to a revel event. Possibly in October? * Articles in FTT and PR explaining what is going on. * Demos: social studies class at teachers college - get to the teachers first. * Eventual goal of a public arts fair/medieval fair. Meeting closed 9.20. Please note the following abbreviations: Sen. = Seneschal, Ex. = Exchequer, S.G. = Southron Gaard, CF = Canterbury Faire.
Barony of Southron Gaard Minutes Date : 8th April, 1997. Present: Baron Sigurd, Baroness Eleonora, Baron Callum, Mistress Madeleine, Lord Tycho, Lord Aedward, Gaius, Richard des Alpes. Apologies: Lady Ayfra, Lady Sinech, THL Cristia. Opened: 7.33 Minutes read and accepted. Reports * Baron and Baroness: Report given. Idea raised in discussion of "christening" people in court when they take on a new name or decide on a final name or have their name passed by the COH. * Seneschal: Report given. Food donation made. Mailed out address changes etc. * Herald: Report given. Mail out re office changeover. * Marshal: Report given: Quarterly report sent. B+B have copy of Western rules. * A+S: Absent: Quarterly report sent. Exchequer: Absent. Report given via email. CF autocrats estimate $600 profit. Anniversary event report almost ready. * Chatelaine: Absent. * Lists: Report given. * Chronicler: Absent. Report given. * Constable: Report given. We have goods to auction question of when? Also does Chatelaine get first pick or should she use Chat funds to bid at auction? * Minister for Children: Report given. Autocrat's Reports * Baronial Anniversary. Report given. This site most available in summer and needs to be booked 6 months in advance. Too expensive for a small event. * Midwinter: Beatrice intending to autocrat - has ask re; St Michaels. * The Ball: July. Alexandra to autocrat? * Canterbury Faire IV. No bids. Seneschal to book Journey's End for Thurs-Mon inclusive. Aedward to redo web site as soon as info avail. * Christia suggests a mini-Collegium to deal with bureaucratic type topics General Business * Chat: gifted children demo Sunday 11th May or 2nd Sunday in June? Contact Dr M Read, Physics dept, University. * Nth Canty gifted children demo - unable to contact. * Feast box needs a home. * Belfast primary school demo in August. Contact = Mistress Madeleine. * Eleonora has two more demos on. * Demo sheet for prospective audiences (schools etc) - also pack with dances that work, songs that work, tapes with relevant music etc. Demo kit for demo organiser. * Need Chatelaines meeting soon: Madeleine, Aedward and Richard all interested. Meeting closed 8.57. Please note the following abbreviations: Sen. = Seneschal, Ex. = Exchequer, S.G. = Southron Gaard, CF = Canterbury Faire.
Index - About - Pictures - Calendar - Regnum - Fair - OP and Arms - Guilds & Groups - Links
Site created and maintained by , known to some as Edward Long-hair or Edward No-shoes.
Last updated: 1 August 1999. Copyright © 1997. Permission granted to reprint in non-commercial publications. Please contact me in other cases.
Thanks to SPIS Ltd for hosting this page.