December 1 1998 Present: Bn Sigurd, Bns Eleonora, Bn Callum, Ms Cristia, THL Tycho, Sir Ulf, L Edward, L Ayeshah, Sir Sebastian, L Iulianna, L Richard, HL Ethelind, L Etienne, L Adele Meeting opened 7.30 pm, December 1 1998 Apologies: Ms Madelein, L Jarnulfr, HL Therese, Eva, Etienne (lateness) Previous minutes: (10 November) Officers' Reports Baron and Baroness: poll results came back, everything ok. Lots of people left St Jude's after the tourney (you missed out on a good evening), please stay for the event. Fielded information requests from Kingdom. New Royal Guards and Ladies in Waiting appointed -- congratulations to Vitale, Richard, Heloise and Chretienne. Did an interview for CHTV (hope to get a copy), they're keen to do something more, Bns suggests we do a demo event for them to film (if they get back to us). Bns did the stocktake. Seneschal (Callum): report sent to Cara. Clearing mail box on Monday. Herald (Cristia): submissions and event reports out, and articles in local newsletters. Getting office sorted to hand over (doing Domesday). Needs exchequer to get money order for submission fees (including Baronial submissions); will arrange with Richard. Please get your fees in now if you haven't paid them already. Marshal (Tycho): tourney at St Jude's. Sebastian and Llewelyn interested in being deputies. Finally heard from Kingdom, but still waiting to hear on various questions. A&S (Eva): bringing her deputy up to speed. Chatelaine: (Terese) Hired garb to newcomers at Royal event, and spoke to lots of the public. Nigel, a newcomer, worked really hard at the event. Sent info to Cynethryth and Ildhafn. Preparing flyers etc for future events. Exchequer (Richard): talked to Kingdom exchequer re the travel fund donation, but awaiting clarification. Discussed CF budget with stewards. Balances: gen a/c $2916.94, and FTT $591.30. $50 and thank you letter gone to Cathedral College for Royal Event. Computerised accounts for the year. Working on Domesday. Presented statistics on our accounts for the year to date. Following up officers and stewards with specific questions. Lists (Etienne): St Jude's tourney, 10 fighters, Sebastian the winner. Chronicler (Ulf): Printers screwed up last issue, but it was out on time. The deadline for the next FTT is next Friday!! Chirugeon (Ethelind): nothing to report. Should have membership sorted by the end of the week (ish). Cristia suggests an article on health hazards at CF for FTT -- heat stroke, sun burn, hypothermia, insect bites, hygiene, safe sex (thank you Tycho) etc. Ethelind working on such. Constable (Gaius): no report, Vitale interested in the job) Minister of Children (Madelein): no report Captain of Archers (Jarnulfr): nothing doing cos of workload. Looking for a combat archery site. Stewards' Reports Royal Thing (Eleonora): Haven't got all the receipts yet from Terese, so haven't finished the accounts. Prob made a small loss due to the unexpectedly low turnout. Waiting for site bill. Xmas Revel (Terese): Needs $100, $50 for site and $50 for cleaning bond. Also $20 for the pudding -- it's cost $30 in the past, so we suggest you give her $30. Callum donates brandy. Ulf running the tourney. Food to go to the Mission. Gift exchange. Needs transport for stuff on the day, from her place. We have the Scout Den all day if the weather is inclement, so bring games and dance music. 12th Night (Ethelind): Needs $125 for site. Looking for volunteers and bookings! The site is not happy for archery (Riccarton Bush), but ok for BBQ afterwards. CF 99 (Sebastian et al): a few registrations in, some overseas, Auckland interest. Pushing sub stewards for more details for arrangements and budget. Discussion of budget ensued. Will need cheque soon for printing booklet. Chirugeon space in tent (if repaired), in chapel -- steward's point. Sub autocrats and officers getting their bits organised. Callum to get the cleaning products (and tent poles and signs) and equipment to Ethelind's place, autocrats to use this before buying more. Event Proposals Baronial Anniversary III (Ayeshah): Theme is early France. Feast and arts competition Sat 27 March Deerstalkers' Hall. Tourney and archery site to be determined (Homestead Green?). $15 ticket (under 12 half price, under 5 free). Reduced cost for newcomers ($10?). Ayeshah is steward, Edward 1st cook, Helen is 2nd cook. Subtleties Ceina. Head server Ayeshah - recommend someone else as this is a big event. Zane will do the archery in conjunction with the B&B. Arts competition -- A&S officer. Will need to organise space and time for the A&S. Haven't booked site yet, but $100. Subtleties $60, misc (please itemise) printing, tokens $20, food $550. Budget for (no cap) 50 income $750. Will present budget and details later. All stewards need to meet with the B&B to decide on the format for the championship. Good bid, accepted. General Business Coloured candles (Eleonora): these have ruined the tablecloths. Please take some responsibility: please use ensure that your candle holder does not drip wax on the table clothes or (preferably and) use white candles. Storage Garage (Eleonora/Ethelind): Ethelind no longer has space in her garage for everything, but has another garage available at $10, which Terese is willing to pay for half (to store her gear). Would the barony be willing to pay $5 a week (about $250 a year) to hire this for storage. Answer is yes, will pay in lump sum in advance, lease to go with Ethelind's (6 monthly). Please get the stuff there when this is arranged. When everything is together we will assess whether we need insurance. Richard and Ethelind to arrange lease and payment. Privacy Issues (Ethelind): concerned her address on Web site without her knowledge. Ok for phone number. Please in future if publishing addresses and contacts in newsletters, flyers, event notices, on the Web, etc, make sure that people are aware of what you are doing with their info, and they are ok for that to be done. Purchase list (Edward/Ethelind): Pricing items, will bring to council when prices everything. Servers Tabards and Tablecloths are missing. Please see if you have these!!!! Return to Donna's. Please always return to Donna's; don't pass to the next autocrat (need check in/out system). 1999 Dates: Jan 9 12th Night Feb 4-8 Canterbury Fair Mar 27-28 Southron Gaard Anniversary April 10 First Feast May ? Ball June 26-27 Yule July ? Winter Weekend Aug 7/8 Reannag Fhara Anniversary Sept 11/12 or 18/19 Collegium Oct 30-31 Beltane Nov 13-14 St Jude's Fair Dec 4/5 Xmas Revel 2000 dates: 31 Dec - 3 Jan Millennial Event / 12th Night Feb 4-6 Canterbury Fair Mar 25 SG Anniversary Cristia suggests a Millennial celebration. Site opens Friday 31 Dec 1999 (Omaka), you can stay for the celebrations or car pool to the Hagley park thingy). Sat 1 2000, up to see the dawn of the new Millennium, potluck breakfast opening court, Millennial Champion tourneys. Sunday 12th Night, Monday holiday, site closed 5 pm. Richard says this "kicks ass". Invite overseas people to be the first to see the light right here. For the want of anyone more sensible, Cristia is nominated as the steward. A&S topics: Cristia suggests: 1) RF Anniversary: leather, original composition, fibre arts 2) 12th night (2000): jewellery, research, domestic arts 3) SG Anniversary: fine arts (including illumination), armour, embroidery Future topics: heraldic display, technology, domestic crafts. This is ok. Visitors: Madelein is putting up some US visitors from Dec 9. Ulf will try and organise them into an informal revel. Signs: Iulianna presented different signs for our perusal. Will price an a frame, with SCA and white board. Other: B&B and new / old seneschals to meet and sort out office, then B&B and seneschal to meet with new officers some time in the next month. Will contact you. Meeting closed 9.35 pm. Cristia took the very long minutes, and if you can't work out the abbreviations, its prob a spelling mistake.
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