Date : 6th June, 1998.
Present: Bn Sigurd, Bns Eleonora, Bn Callum, THL Cristia, LTycho,
L Edward, THL Sebastian, L Ayeshah, THL Ulf, Helen, L Jarnulfr, L
Etienne, L Gaius, L Lughaid, L Richard,
Apologies: L Angharad, Mistress Madelein, L Teres. L
Richard(lateness)
Opened: 7.30
Reports
* Baron and Baroness: Report given:
email to TRMs re: awards announced on the field: no reply yet.
Will resend to new TRM.
Sent parcel with tabard and scrolls to Ildhavn.
* Seneschal: Report given.
In: Apologies from Amie and Bastian
Newsletters in.
* Herald: Report given.
Out: Baronial awards petition to Crescent Principle
Problems with Canterbury cross submission - can't use cross and
name: presumptuous.
* Marshal: Report given.
Callum has passed marshal's test
Experimentation with road signs for shields: poss group purchase
of aluminium shields
Sent 1/4ly report.
Marshals' annual reports due
* Arts and Sciences: Absent: In UK
Still undecided what to do with group entries for Arts Champion
in performance category. Give all the same points with judges
discretion to + or - to individuals? Ideas to be sent to Bns E
and decision to be made later - poss informal get together.
* Exchequer: Report given.
Balance: $2780.58
FTT Balance:$596.45
Query as to signatories on accounts: Want 3 on both. Any two to
sign. Callum, Ulf and Richard. Richard to organise signatories
forms. Richard to be invested as Exchequer at Yule Feast.
* Chatelaine: Absent: No report
Bns E has had demo request for Cracroft Brownies they want
dance and games for 90 8&9 year olds. THL Cristia offered to run:
other volunteers.
* Lists: Report given.
Nothing to report.
Received lists pavilion: may want money for poles, ropes etc.
* Chronicler: Report given.
In: 1 subscriptions
PRs to send to US with FTT
Letter from medieval Times in Sanson re newsletter swap.
Out: $5.50 postage for overseas subs.
Business: Edward writing chronicler's section for Stewards Hdbk.
Bill in for $38.76.
* Constable: Report given
email to chronicler
Begun 1/2 year report.
* Minister for Children: Absent: Report given.
Spent $5.55 on ribbon: will submit receipt next month: making
tokens
cooking feast for children
* Chirugeon (Acting). Absent: Report given.
* Captain of Archers (Acting): Report given.
Working on membership: no other activities.
Steward's Reports
* Family Feast: Steward absent.
Will drop money in to Ayfra? Maybe that should be Richard?
Very successful event.
* Caid Anniversary Revel: Steward is L Lughaid: all going to
plan.
* Midwinter/Yule: June 21st. Steward is L Ayeshah.
Some monies in $120
Hall is booked and aid for
Getting two goats from Jarnulfr's father for $20 each.
* The Ball: July 26th. Steward is L Angharad with Alexandra.
Site confirmed: everything going to plan.
Master Dell will be returning.
* Need stewards for Spring events.
* Canterbury Faire IV. Feb 1998.
Advertising has gone out.
Site has been booked at old price - however work being done on
site may result in increases in the future.
Pavilion costing $410 + GST
Bus costing $3-400.
New Event Proposals
* Collegium. Proposal made be M Rowena.
12-13 Sept, St Ninian's Church hall $140. Sat 10 - 6 and pot
luck, Sun 12 - 6.
$2.50 per 1/2 day or $6 for the event. Includes morning and
afternoon tea. Barony not too concerned with profit/loss on
Collegium.
Proposal accepted.
Needs stewards pack - forms etc
Full budget to be presented next month.
* Beltane: Rachel has withdrawn proposal. Sen must re-advertise
for proposals. Bids to close at August council.
General Business
* Event Calender: June: 6th Caid Anniversary Revel. Lughaid
20th Yule Feast. L Ayeshah steward.
July: 18th, Ball. Angharad.
August: 1st, College Anniversary: First SG Arts Champ
Competitions
September: 12th - 13th. Collegium. M Rowena.
October: 3rd, Spring Tourney (College),
31st, Beltane, Need steward. Bids close August?
November: Show Weekend, 13th -15th, St Jude's Fair (College)
December: 5th or 6th , Christmas Revel. Need steward. Bids
September?
January 1999: 9th and or 10th , 12th Night. Need steward. Bids
Setember? 2nd SG Art Champion Competitions
February 1999: 4th to 8th, Canterbury Faire. THL Sebastian et
al.
March 1999: Anniversary. Bids close? 3rd SG Arts Champ
Competitions
* Advances: in past advances were counted as income and
expenditure from the event. However now are not to be included in
this way: Richard will re-write forms to make this explicit.
* Need new minute book - preferably spiral bound and hard cover
* Idea to institute policy book to be run by seneschal to keep
track of policies
* Rowena suggests Vintage car site as poss new campsite: Sigurd
to make enquiries at work.
Meeting closed 8.55
Abbreviations: Sen= Seneschal, Ex= Exchequer, S.G.= Southron
Gaard, CF= Canterbury Faire.
Eleonora van den Bogaerde,
Southron Gaard, Caid.
Simone Hindin
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