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Barony of Southron Gaard Council Meeting Minutes 2 May 2000 Meeting opened 7.30 pm. Present: Bn Sigurd, Bns Eleonora, Ms Cristia, THL Tycho, THL Vitale, THL Ethelind, THL Lughaid, L Edward, L Richard, L Heloise. Apologies: Aliena. Minutes: circulated Business arising: none. Officers Reports Baron and Baroness: Tabards are done, and have been worn, invoice to exchequer. Received an invitation to an event in St Gildas (Lochac). Alexander has volunteered to be the Captain of Archers, seneschal to contact. Received an email from Caid seneschal inquiring about incorporation. Spoke with her about this on the phone. The issue of incorporation was discussed at length. This has been discussed on numerous occasions in the past. The general feeling of the meeting was that if we did incorporate it would not be in conjunction with any North Island group as we did not have any control or say over their finances or affairs. Other SCA groups are welcome to incorporate themselves if they wish to. There are few obvious benefits of incorporating (and we are not experiencing any problems by not being incorporated currently), and there are potential problems if we did (e.g. such as being struck off for late financial reports etc). The process of investigating the issue of incorporation is likely to be a lengthy one, since we need to be sure we are completely clear on all the legal and financial ramifications. The council does not wish to pursue this matter at this time. If any member of the populace wishes us to do so, they can bring a proposal to council. The library taskforce needs to meet for a lick and stick - Sunday 28th at the Baronial open home. Big thanks to Lughaid for the donation to the library of 6 Compleat Anachronists. Newsletters in the library that do not contain significant content will be disposed of after a year. FTT, PR, CP etc will be archived. Some folders will need to be replaced soon. Seneschal: (Cristia) Contacted the Society Equestrian Marshal who said that equestrian insurance was required at our events (if we wish to have horses) and that the insurance does cover us. Since there is a cost associated with this for every event, we would expect that anyone interested in equestrian activities would put the time and commitment into establishing the activities before the Barony would support the cost. Having completed a first aid certificate, Cristia volunteers to be the chirurgeon. This is accepted. Marshal: (Tycho) Recommended Sigurd for Senior Marshal status, to do so also for Eleonora and Callum. Two successful tournaments at Easter. Located missing eric pieces. Herald: (Lughaid) COH mins in (copies to RF), letter form Cristia in regard to the eric standards and article on it to newsletters. Letter out to Darchester re the mailing list for heralds. Quarterly report off, and request for back issues of COH mins. Following up subs with Crescent. Not getting much response. Quartermaster: (Ethelind) Easter stuff not yet back. We need more candles. Small bowls for serving are recommended and we may need more boxes to hold stuff. Exchequer: (Richard) No report this month (that's a paddling). B/S $623.19 FTT, $5078.52 gen. IRD sent a letter saying we have to file a tax return and that we don't have a tax exemption certificate (but we do). Domesday report in process. Should we invest say $2500? Exchequer to investigate options. Constable: (Vitale) Report from Valerian in. Auction of lost property by Valerian at Easter. Roster still has Gaius on it, will have that updated. Chronicler: (Ulf) Still in Lochac. FTT will be out at the end of the week. Chatelaine: (Heloise) Still trying to get hold of files from Teres. Has lots of Welcome to Caid, and Nice Touches. Will give away the Welcome to Caid to newcomers. Reannag Fhara: (Aliena) Cristia reported for Aliena - First Feast coming up, get your bookings in. Plans for 10th Anniversary under way. A&S: (Chretienne) no report. Lists: (Etienne) no report. Captain of Archers: (vacant) Event Reports Easter: (Eleonora, Chretienne) Money has gone to the exchequer, accounts to be presented next month. $1031 in, 40 people through, 26 for the whole weekend - 156 person nights (budgeted 150), charged $3 a night (not expected $4), expect a profit. Edward needs a cheque for the food. 3 people did not pay who attended on Monday. Thanks to all the people who donated prizes. The event was fun. The candelabra were great (need an extinguisher for them) but need to ensure they aren't left going at night. Would be nice to have a regular Easter event - next year Club Crusader??! Ball: (Del / Duncan) no report. No ad for FTT yet, Edward and Cristia to follow up. Yule: a dessert revel has been suggested, will follow up to get a confirmed proposal. Collegium: Tycho was leaned on to steward this, possibly to approach Sinech as well. Canterbury Faire: (proposal) Eleonora and Cristia presented a proposal for CF 2001. Journeys End. To run from Friday 2 Feb to Tuesday 6 Feb. Including 3 tourneys, several archery tourneys / scenarios, one and a half days of war, LPT, workshops, A&S classes, feast, ball, brunch and more. Generally same features as last year, also looking at providing waste services. Similar cost to last year, budget to be presented next meeting. Proposal was accepted. General Business Nil Meeting closed 9.45 pm.
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